Memorandum & Bye-Laws

Memorandum

• PREAMBLE
• NAME
• REGISTERED OFFICE
• AIMS & OBJECTIVES
• FINANCES
• GOVERNING
• DESIROUS PERSONS

1.0   PREAMBLE

Indian Association of Structural Engineers, incorporated in India in 2002 under the Societies Registration Act, 1860, has been formed in response to the strongly felt need of Structural Engineers in India to come under a single umbrella of a professional society.

2.0  NAME

The name of the Society is “INDIAN ASSOCIATION OF STRUCTURAL ENGINEERS, hereinafter called the “Association”

3.0  REGISTERED OFFICE

The Registered Office of the Association shall be situated in the Union Territory of Delhi, presently at Q-24, Jangpura Extension, New Delhi 110014.

4.0 AIMS & OBJECTIVES

The aims and objectives of the Association are:
4.01  To promote the general advancement of the science and practice of Structural Engineering in India.

4.02  To promote the interests and enhance the status of the Structural Engineering profession in India.

4.03  To represent the Structural Engineering profession within India and abroad.

4.04  To promote professional interests, rights and privileges of Structural Engineers.

4.05  To facilitate exchange of information relating to Structural Engineering among its members and to spread knowledge and information connected with Structural Engineering by arranging lectures / discussions, by correspondence, by holding of conferences, by the publication of papers/periodicals / journals/ books/ circulars / maps, etc, by encouraging research work, by the formation of a library or libraries, and by the collection of models/ designs/ drawings / other articles of interest in Structural Engineering.

4.06  To provide facilities for working professional structural engineers to upgrade their knowledge as well as their analytical skills and design skills.

4.07  To arrange Refresher/Continuing Education Courses for working/practicing structural engineers.

4.08  To organize lectures to expose working/practicing structural engineers to the latest developments in Structural Engineering.

4.09  To create, establish and maintain a “Centre of Excellence” in Structural Engineering.

4.10  To establish and maintain a library of latest books, journals and other periodicals on Structural Engineering from all over the world and to disseminate relevant information in the form of abstracts of interest to structural engineers in India.

4.11  To give the Parliament, the State Legislatures, the Government of India, the State Governments, the Municipal Corporations and other public bodies, facilities for conferring with and ascertaining the views of Structural Engineers as regards matters directly or indirectly affecting engineering, and to confer with any of these bodies and others.

4.12  To sponsor research on problems relevant to Structural Engineering or make grants of money, books, equipments for promoting education and research in Structural Engineering.

4.13  To promote the adoption of equitable forms of contracts and other documents used in the practice of Structural Engineering profession.

4.14  To encourage the settlement of disputes by conciliation, mediation or arbitration, and recommend or nominate conciliators, mediators and arbitrators.

4.15  To frame and maintain a Code of Professional Ethics and to ensure its observance through self regulatory measures

4.16  To borrow or raise or secure the money required for the purpose of the Association in such manner and on such terms as the Association may deem fit, and to secure the same or the repayment and performance of all other things which are incidental or which the Association may think conducive to the attainment of the aims and objectives of the Association.

4.17  To confer and cooperate with institutions and organizations and others engaged in activities having aims and objectives similar to those of the Association.

4.18  To purchase, take on lease or in exchange, hire or otherwise acquire any property and any rights or privileges which the Association may consider necessary or convenient, and in particular any lands, buildings or works, and build, maintain and alter any building or works of the Association.

4.19  To sell, let, mortgage, dispose of or turn to account all or any of the property, rights or privileges of the Association.

4.20  To undertake and execute any trusts which may lawfully be undertaken by the Association and may be conducive to the attainment of its aims & objectives.

4.21  To invest and deal with the moneys of the Association not immediately required for its purposes, in or upon such investments, securities or property as may be thought fit for the benefit of the Association.

4.22  To establish and support or aid in the establishment and support of any charitable or benevolent association or institution and to subscribe or guarantee money for charitable or benevolent purposes in any way connected with the purposes of the Association or calculated to further its aims & objectives.

4.23  To hold meetings of its members and the Governing Council to frame rules of business from time to time for the conduct of the business of the Association and to maintain books, hire people and establish one or more offices, branches, sub-divisions and agencies in furtherance of the aims and objectives of the Association.

4.24  To do all such other lawful acts and things as are incidental or conducive to the attainment of the above objectives or any of them.

4.25  To acquire such assets as may be necessary to further the aims and objectives of the Association and to dispose them off in any manner deemed fit.

4.26  To mobilize resources for the Association by way of subscriptions, donations, grants, and the like.

5.0  FINANCES

All the income, earnings, movable, immovable properties of the Association shall be solely utilized and applied towards the promotion of its aims and objectives only as set forth in the Memorandum of the Association and no profit thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any manner whatsoever to the present or past members of the Association who shall have no personal claim on any moveable or immoveable properties of the Association or make any profits whatsoever by virtue of his membership.

6.0  GOVERNING

The names, addresses, occupations, and designations of the present members of the Governing Council to whom management of the Association is entrusted as required under Section 2 of the Societies Registration Act of 1860 as applicable to the Union Territory of Delhi, are as follows:

7.0  DESIROUS PERSONS

We, the undersigned, are desirous of forming a Society namely the Indian Institution of Structural Engineers , under the Societies Registration  Act 1860 as applicable to the Union Territory of Delhi in pursuance of this Memorandum.

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Bye-Laws

1.0 DEFINITIONS

In these Bye-laws, except as hereinafter defined and unless the context otherwise requires, following words shall bear the meanings set opposite them respectively

• Association means the Indian Association of Structural Engineers registered under the Societies Registration Act 1860.
• General Body means all Fellows, Members, Associate Members and Student Members of the Association
• Governing Council means the Governing Council of the Association constituted under these Bye-laws.
• Fellow means a Fellow of the Association duly elected under these Bye-laws.
• Member means a Member of the Association duly elected under these Bye-laws.
• Associate Member means Associate Member of the Association duly elected under these Bye-laws.
• President means the President of the Association.
• Vice-President means Vice-President of the Association
• Honorary Treasurer means the Honorary Treasurer of the Association
• Honorary Secretary means the Honorary Secretary of the Association
• Regional Centre means Centre of the Association opened to look after the interests of the Association in a given geographical region.
• AICTE means the All India Council Of Technical Education

2.0 NAME OF THE SOCIETY

The name of the Society shall be “Indian Association of Structural Engineers”

3.0 MEMBERSHIP

3.1      Membership of the Society is open to any person who has attained the age, the qualifications and the experience specified herein.

3.2      Grades of Membership
There shall be four grades of membership in the Association, termed respectively

• FELLOW
• MEMBER
• ASSOCIATE MEMBER
• STUDENT  MEMBER

3.2.1       Fellow
Fellow of the Association shall be elected as such on fulfillment of the following requirements:
*      Age not less than 42 years;

• Engaged in the profession of Structural Engineering;
• Possesses a degree in civil engineering/structural engineering.
• In case the applicant has a degree in some other engineering discipline recognized by AICTE and a good demonstratable experience in structural engineering and accepted by the Governing Council;
• Have experience of not less than  20 years of which at least  10 years shall be in a position of responsibility for the design of important  structural  engineering works or a minimum of 10 years in  teaching  /  R&D  work  in  structural engineering in recognized technical educational/research   institutions and
• Has acquired considerable recognition as a structural engineer.

3.2.2       Member
Member of the Association shall be elected as such on fulfillment of the following requirements:
*      Age not less than 32 years;

• Engaged in the profession of Structural Engineering;
• Possesses a degree in civil engineering/structural engineering.
• In case the applicant has a degree in some other engineering discipline recognized by AICTE and a good demonstratable experience in structural engineering and accepted by the Governing Council;
• Have experience of not less than  10 years of which at least  5 years shall be in a position of responsibility for the design of important  structural  engineering  works  or a minimum of 5 years in  teaching  /  R&D  work  in  structural engineering in recognized technical educational/research   institutions and
• Out of the total experience of 10 years, at least 5 years shall be in a position of responsibility.

3.2.3       Associate Member
Associate Member of the Association shall be elected as such on fulfillment of the following requirements:
*      Age not less than 22 years;

• Possesses a degree in civil engineering/structural engineering or equivalent degree recognized by AICTE and accepted by the Governing Council
• Engaged in design of structural engineering works.

3.2.4       Student Member
Student Member of the Association shall be elected as such on fulfillment of the following requirements:
*      Age not less than 20 years;

• Completed at least 2 years of a civil/structural engineering degree course recognized by AICTE

3.3      Other Grades of Members
3.3.1       Honorary Fellow
Honorary Fellow is the highest honor that IAStructE can bestow. Honorary Fellows are entitled to all the rights and privileges of the Association. Any Fellow member is eligible to make a nomination for the Honorary Fellow to the President. A select committee appointed by the President will consider the nomination and forward it to the GC for approval (if it is found to be deserving). The Committee will be free to make the format for the nomination of Honorary Fellow. The nominated member should be a structural engineer of high repute and a stellar track record in the broad area of structural engineering, including engineering education and construction. Self-nomination for Honorary Fellow is not permitted.
3.4       Corporate Members
Fellows and Members of the Association shall be designated Corporate Members of the Association.
3.5       Life Members
All Eligible Members may opt for Life Membership of respective grade (see clause 7.2.4).

3.6     Chartered Structural Engineer-IAStructE Accreditation
A Structural Engineer with at least Bachelor’s Degree in Civil Engineering or equivalent as approved by the Governing Council, with minimum 5 years of professional experience in Structural Engineering can opt for this accreditation. The applicant shall be required to undergo Initial Professional Development (IPD) assessment interview as well as written examination as prescribed by the Committee appointed by the governing Council for this purpose.

Accreditation shall be valid for a period of five years which shall be renewed periodically as per the procedures laid down by the Governing Council. The Governing Council shall have the mandate to develop any other systems & procedures for operating this clause, including the validity period of accreditation, the procedure for renewal and the associated fees to be charged to applicants. This provision shall be open to all Fellows/Members & Associate Members of the Association on a voluntary basis subject to fulfilling the eligibility requirements. It will be mandatory for a non-member applicant, qualifying for this accreditation to become a member of the association, in appropriate grade, as per the provisions of the Byelaws. Continuance of membership of the association shall be mandatory for the validity of the accreditation.

4.0 ELECTION OF MEMBERS

4.1 Approval
No person shall be elected to membership in any grade unless his/her application has been approved by the Governing Council as hereinafter provided. The Governing Council alone shall have the power to decide conclusively regarding each person seeking election to any grade of membership of the Association whether he/she has or has not fulfilled the requirements applicable to his/her case.

4.2 Application for Membership
Every candidate for election to any grade of membership, except that of Honorary Fellow shall fill in and sign the appropriate application form prescribed by the Governing Council and containing a declaration that he/she has read the Bye-laws & the Code of Ethics/Conduct and shall abide by these;

4.3 Supporters
Every form of application shall be supported by requisite number of Corporate Members of the Association as specified below:

     Application For                   Supporters

• Fellow............................. 3 Fellows of the Association
• Member.......................... 1 Fellow & 2 Corporate Members of the Association
• Associate Member........ 2 Corporate Members of the Association
• Student Member............ Bonafied Student Certificate from University/Institute’s authorised Officials

4.4    Each application shall be accompanied by requisite Processing fees. Admission fee and annual subscription shall be payable on approval of membership by Governing Council.
4.5     Processing of Applications
4.5.1       Completed application forms shall be scrutinized by the committee appointed by the Governing Council and placed before the Governing Council with appropriate recommendations;
4.5.2       The Governing Council may approve or keep pending any application for making further enquiries;
4.5.3       The Governing Council may not approve a candidate whom they consider undesirable without assigning any reason or explanation;
4.5.4       The Governing Council may require any candidate to attend an interaction/interview and/or written test in order to better satisfy themselves that he/she possesses the requisite qualifications and experience, before approval of membership; 
4.5.5       A candidate whose application is duly approved by the Governing Council shall be admitted as a Fellow, Member, Associate Member or Student Member, as the case may be, on payment of such Fee as may be prescribed.

5.0 RIGHTS & PRIVILEGES OF MEMBERS

5.1      Corporate Members shall have all the rights & privileges as specified herein;

5.2      Corporate Members shall use the following, and no other, designatory letters to indicate their belonging to Association

• Fellows…FIAStructE
• Members…MIAStructE
• Life Members… once admitted into the Life Membership grade, members shall use the same designatory letters as above

5.3      Any Corporate Member acting jointly with, or practicing in partnership with, any other person who is not a Corporate Member of the Association, or under the title of a firm, shall not, after the joint names or after the title of the firm, use any abbreviation descriptive of the Association.

5.4      Every Corporate Member who has been elected as such and has paid all fees, subscriptions, and dues payable by him/her shall be entitled to
a)    receive a Membership Certificate for the current year duly signed by the President and the Honorary Secretary and having the seal of the Association.
b)    seek election to the Governing Council and to hold position of privilege of President or Vice President or Hony. Secretary or Hony. Treasurer or any other office if elected or nominated by the Governing Council.
c)     participate in meetings, functions and other lawful gatherings called/arranged by the Association.

6.0 DUTIES OF MEMBERS

6.1      All members shall
a)    promote the cause of the Association
b)    give the necessary information to the Association, pertaining to any matter which is necessary to be known by the Association
c)     Keep himself updated on the latest advancements in the profession and undertake IPD/CPD programmes and obtain credits as may be specified/required by the GC. Attending/organizing seminars/technical lectures/discussions will be considered as part of IPD/CPD activities. In this regard, Members need to keep Association informed annually by filling up the requisite format of the Association.
d)   Not indulge in activities which are prejudicial to the Aims & Objectives and Rules & Regulations
e) No Member shall use the Association’s resources, online platforms, secretariat, database, or any other information/data to which they may have access, to promote and further their personal, commercial or professional interests. Members shall not indulge in any activities which may conflict with the Association’s interest.
f) It will be mandatory for all members to follow the Code of Ethics.

7.0 SUBSCRIPTION & FEES

All members of the Association (except Honorary Fellows) shall pay the Annual Subscription and Fees as decided by the GC from time to time.

7.1      Annual Subscription
The quantum of Annual Subscription for Fellows, Members, Associate Members and Student Members varies and will be as decided by the GC from time to time and included in the guidelines for Filling up Forms.
7.1.1       Annual subscriptions shall be payable in full on 1st April every year and must be paid in advance. Any member in arrears of subscription for more than 3 months shall not be entitled to the rights & privileges of the Association.
7.1.2       On the expiry of three months, a notice shall be issued to all members in arrears of subscription to pay the due amount within 1 month. If such subscription remains unpaid after expiry of this 1 month notice, the member concerned shall forthwith cease to be a member, but without prejudice to his obligation to pay the arrears.

7.2      Fees

• Processing Fee  
• Admission Fee             
• Transfer Fee    

As decided by the GC from time to time and included in the guidelines for filling up Forms

7.2.1       Every applicant for election to membership in any grade shall pay the Processing Fee along with his/her application form.
7.2.2       Every applicant for Student Membership shall pay Processing Fee along with his/her application form.
Student Members shall be exempt from paying admission Fee.
7.2.3       Transfer Fee shall be payable with application for transfer from Member to Fellow and from Associate Member to Member.
7.2.4      Members in ‘Fellow’ or ‘Member’ grade may compound their subscription for life.  Associate members with minimum 5 years of professional experience may also opt for Life membership.  The compounding of annual subscription fees shall be as follows:

7.2.4.1   Age upto 31 years :- 25 times of applicable annual subscription                                    
7.2.4.2   Age 31 (+) to 44 years :- 20 times of applicable annual subscription                                    
7.2.4.3   Age 44(+) years to 50 years :- 15 times of applicable annual subscription
7.2.4.4   Age 50(+) years to 60 years :- 10 times of applicable annual subscription 
7.2.4.5   Age 60(+) years and beyond :- 5 times of applicable annual subscription

7.2.5      For Life Members in ‘Member’ or ‘Associate Member’ grade willing to upgrade their membership to higher grade, one has to pay the transfer fee plus difference in the conversion fees to life membership grade as applicable for Fellow, Member, Associate Member grades.

7.3      Governing Council has the authority to fix and revise the amount of Annual Subscription and other Fees payable as they may consider fit from time to time.  The fees such fixed will be communicated to members through circular notification.  Fees payable by new applicants will be indicated in ‘Guidelines’ attached to Membership Application Form.

7.4New Members shall need to pay membership subscription depending upon the joining date. Following fee component shall be payable on joining:                
a) For members joining between April- September: 100% annual subscription as applicable.
b) For members joining between October- March: 2/3rd of the annual subscription as applicable.

8.0 TERMINATION OF MEMBERSHIP

8.1      Non-payment of Annual Subscription
            Refer Clause 7.1.2
8.2      Death
Upon the Governing Council being satisfied of the death of a member, his/her name shall be removed from the register of members of the Association.

8.3      Resignation
8.3.1       A member may at any time resign from the membership of the Association by delivering a notice in writing, accompanied by his/her certificate of membership, to the Association.
8.3.2       A member who is under any financial liability to the Association shall have to clear all dues to the Association prior to submitting his resignation

8.4      Non-compliance & Misconduct
The Governing Council may terminate membership of any member of the Association or require his/her resignation, upon being satisfied that he/she has willfully acted in contravention of the requirements set by the Bye-laws 6.1, and is therefore unfit to belong to the Association.

8.5 To handle the complaint against members
To handle the complaint against any member: President shall constitute a committee to handle such complaints from time to time  

9.0      REINSTATEMENT

Any member whose name has been removed from the membership of the Association for non-payment of the subscription may apply for reinstatement. The Governing Council may, at their discretion, allow his/her name to be reinstated subject to his/her clearing all his/her past dues to the Association at current rates of subscription. If the member fails to clear his dues to the Association his reinstatement may be considered by the Association only as life member and on payment of the compounding fees corresponding to his membership grade (Ref Clause 7.2.4).

10.0    GENERAL BODY

All grades of members will constitute the General Body of the Association.

11.0 GENERAL MEETINGS

11.1    Annual General Meeting
11.1.1     The Governing Council shall, in each calendar year, convene an Annual General Meeting of the Association;
11.1.2     All members shall be entitled to attend and participate in the proceedings of Annual General Meeting. Only Corporate Member shall be entitled to vote;
11.1.3     The time gap between two consecutive Annual General Meetings shall not be more than 15 months;
11.1.4     The business of the Annual General Meeting shall be to
i)      adopt the Annual Report of the Association,
ii)     consider and approve the Audited Accounts and  the Balance Sheet for the preceding year,
iii)    appoint auditors for the next year and fix their remuneration,
iv)   announce the names of the President and the Office Bearers after  elections,
v)    transact any other business the notice of which has been given along with the notice of the Annual General Meeting.

11.2    Extraordinary General Meeting
11.2.1     The Governing Council shall convene Extraordinary General Meeting for the specific purpose of:
i)      considering additions, amendments, deletions of the Bye-laws and/or Rules & Regulations  of the Association,
ii)     considering the matter pursuant to requisition made by 10% of the Corporate Members entitled to vote, the notice of which has been issued  under Bye-law 11.3.2.
11.2.2     Only Corporate Members shall be entitled to attend the Extraordinary General Meeting and participate in the proceedings;

11.3    Convening General Meeting
11.3.1     Annual General Meeting and Extraordinary General Meeting shall be convened by the Governing Council by giving not less than 21 days notice specifying the date, the venue and the time for the meeting;
11.3.2     Extraordinary General Meeting shall be convened by the Governing Council on requisition by not less than 10% of the members entitled to vote and within 21 days of the receipt of the requisition for such a meeting, by giving not less than 21 days notice specifying the date, the time, the venue and the business to be transacted at the meeting;
11.3.3     Requisition for Extraordinary General Meeting must state the objects of the meeting, and must be signed by the requisitionists and deposited at the office of the Association.

11.4    Quorum at General Meetings
11.4.1     No business shall be transacted at any General Meeting unless there is a quorum when the meeting proceeds to business. For all purposes, the quorum shall be 2/3rd of the Corporate Members entitled to vote.
11.4.2     If at the time appointed for the holding of General Meeting, the quorum is not there, the meeting shall be adjourned and reconvened at the same place and at the same time. The members present shall form the quorum for this adjourned meeting.

11.5    Proceedings at General Meetings
11.5.1     The President of the Association shall preside at all General Meetings;
11.5.2     In the absence of the President, he may nominate one of the Vice-Presidents to be the Chairman at the meeting;
11.5.3     If the President and the Vice-Presidents are not present at the meeting, the members present shall choose one Fellow of the Association as Chairman of the meeting;
11.5.4     Any member of the Association who is not in arrears of annual subscription or any other dues shall be entitled to participate. Only Corporate Members shall be entitled to vote in any General Meeting.

12.0 GOVERNING COUNCIL

12.1    Governing Council of the Association shall consist of not more than 30 members comprising

• The Immediate Past President (ex-officio) on satisfactory completion of his tenure
• 22 duly elected Corporate Members
• 7 co-opted members

12.2    Only Corporate Members of the Association shall be entitled to become members of the Governing Council.

12.3    Of the members of the Governing Council of the Association one shall be the President and four shall be Vice-Presidents of the Association for the four Regions – Northern, Southern, Eastern and Western Region, respectively. The said President, Vice Presidents and members of the Governing Council shall hold office as such until the due election and coming into office of their successors in accordance with the Bye-laws of the Association.

12.4    The business of the Association shall be managed by the Governing Council subject to the provisions of the Memorandum and to the Bye-laws of the Association.

12.5    The business of the Governing Council shall be conducted by the Governing Council in such manner as the Governing Council may prescribe from time to time. All the powers of the Association shall be vested in and exercisable by the Governing Council except so far as the same are, by the Memorandum or by the Societies Registration Act or by the Bye-laws of the Association to be framed in pursuance thereof expressly required to be exercised by the Association in General Meetings.

13.0 ELECTION OF GOVERNING COUNCIL

13.1    Elections to the Governing Council shall be held once in two years;

13.2    Governing Council shall be elected for a term of two years;

13.3    Elections to the Governing Council shall be held by secret ballot;

13.4    Retiring members shall be eligible for re-election;

13.5    Casual vacancies in the Governing Council by death, resignation or otherwise, shall be filled by the Governing Council by co-option for the remaining term of the Governing Council. Such appointments shall be confirmed by the General Body in its coming meeting.

13.6    Governing Council shall appoint an Election Officer to conduct elections for the Governing Council members as prescribed in these Bye-laws. Elections shall be held by secret ballot. Election Officer shall submit a list of newly elected Governing Council members to the incumbent President.
A Committee of past Presidents including the incumbent President will consider, deliberate and suggest the name of a suitable candidate for the position of the president from the newly elected governing council. Ability to lead the team of equals, Understanding of the professional issues & working of the Association, Past contribution in the affairs of the association, commitment & dedication for professional activities shall be the primary considerations for proposing the name of the candidate. The incumbent President shall thereafter call a meeting of the newly elected Governing Council members and propose the name of the President for consideration of GC. The newly elected Governing Council members will then elect new office bearers, namely, President, Vice-Presidents, Hon. Secretary and Hon. Treasurer amongst themselves before the Annual General Meeting.

13.7    Names  of  the  newly  elected  Governing  Council  members  and  Office  Bearers shall  be  announced  in  the Annual General Meeting and the new Governing Council shall be installed therein.

14.0 FUNCTIONS & POWERS OF GOVERNING COUNCIL

14.1    Governing Council shall be responsible for the management and administration of all affairs of the Association including appointment of office bearers to look after any particular activity and for this purpose they should meet at least once in three months.

14.2    All the decisions shall be taken by the majority votes;

14.3    Governing Council shall have the powers as the powers of the Society mentioned in the Memorandum, the Bye-laws, the Rules & Regulations;

14.4    Governing Council shall have the powers to

• prepare plans, projects and programmes

b)    appoint Election Officer/s and specify his/her powers.

15.0FUNCTIONS AND CONDUCT OF GC MEMBERS AND OFFICE BEARERS

15.1    GC members are required to attend GC meetings regularly. Non-attendance by any GC member in three consecutive GC meetings without valid reasons may lead to his disqualification and suspension from the GC for a period as may be decided by the GC.
15.2    Active participation in proceedings of the GC meetings.
15.3    Perform any task specifically entrusted to the member by the GC in furthering the cause of IAStructE.
15.4    Attend meetings of Special (Sub) Committees in which GC Members accept participation.

15.5    President
a) The President shall preside over all general meetings and the meeting of the Governing Council and exercise general supervision and control over the affairs of the Association.
b) In emergencies, President shall have power to take action according to his discretion in the interest of the Association within the scope of its aims and objects and the same shall be reported to the Council at its next meeting for ratification.
c) President shall also have powers to delegate his authority normally to one of the Vice-Presidents, to be exercised in the short periods of absence of the President.
d) At the time of voting on any matter/subject (except election), if the total votes for and against happen to be equal in number, the President has the power to cast an extra vote to decide the matter/subject;
e) President shall have the power to allow inclusion of any subject/matter in agenda for discussion in the course of proceeding/meeting.

15.6    Vice-President
All Vice Presidents shall be responsible for overall development of the association in the region and will work to enhance the membership & other activities in the region in close coordination with the President.

15.7    Honorary Secretary

• Honorary Secretary will convene and attend the meetings of the Governing Council and the General Body;
• Honorary Secretary will prepare the Membership Register;
• Honorary Secretary will prepare the Proceedings Register to record the minutes of the proceedings of the General Body meetings and the Governing Council meetings.
• Honorary Secretary shall submit the annual report and audited accounts to the Registrar of societies

15.8    Honorary Treasurer

• All funds of the Association shall remain under the care and management of the Honorary Treasurer;
• Honorary Treasurer shall maintain the accounts of all money which is received and/or paid on behalf of the Association;
• Honorary Treasurer shall make disbursements in accordance with the direction of the Governing Council. 
• Honorary Treasurer shall get the financial accounts audited and filing of ITR & GST returns to the appropriate authorities.

15.9    Director and other office staff of the Secretariat
Governing Council may, from time to time decide to appoint officers of any description on terms and conditions as decided by them.

16.0 SOURCES OF INCOME

16.1    Sources of income of the Association are:
a)    Admission Fee
b)    Membership subscription
c)     Donations/Grants & Special Contributions
d)    Transfer Fee
e)     Sponsorship of events
f)     Publications
g)     fees earned by way of conducting seminars, courses,  discourses,  Initial Professional Development (IPD)/Continuing Professional Development (CPD) programmes.

16.2    All the income of the Association shall be utilized only for the promotion and upliftment of the Aims & Objects of the Association.

16.3 Consultancy Services:
Association can take up any assignment related to the formulation of any technical document, standard or policy paper with a structural engineering application either on its own or in association with some other organization on voluntary or nominal fee basis with the approval of the Governing council.

17.0    FINANCIAL YEAR

Financial year of the Association shall be from 1st April to 31st March next year.

18.0    MANAGEMENT OF FUNDS & ACCOUNTS

18.1    The Governing Council shall cause proper books of account to be kept with respect to:

1. The assets & liabilities of the Association;
2. All sums of money received and expended by the Association and the matters in respect of which such receipts and expenditure take place; and
3. All sales and purchases by the Association

18.2    Bank accounts shall be operated by joint signatures of any two of the following:

1. President
2. Honorary Secretary
3. Honorary Treasurer
4. Authorized signatory identified by the Governing Council

18.3    The books of account shall always be open to inspection by members of the Governing Council.

18.4    The annual accounts of the Association together with the Auditor’s Report Shall be laid before the Governing Body at the Annual General Meeting immediately following the close of the financial year.

19.0    AUDIT

19.1    The accounts of the Association shall be audited by a qualified chartered accountant every year

19.2    The Annual General Meeting shall appoint Auditors of the Association for the ensuing year and fix the terms and conditions of their appointment.

19.3    Once at least in every year the accounts of the Association shall be examined and the correctness of the income and expenditure account and Balance Sheet ascertained by the Auditors.

20.0    ANNUAL LIST OF GOVERNING COUNCIL

Once in every year a list of the office bearers and the Governing Council members shall be filed in the office of the Registrar of Societies as specified under Section 6 of the Societies Registration Act, 1860.

21.0    PUBLICATIONS

21.1    The Governing Council may cause to be published an official publication of the Association which, as and when published, shall be sent to each member who is not in arrears of membership subscription. The contents and frequency of publication may be specified by the Governing Council.

21.2    The Governing Council may cause to be published an official Member Directory of the Association. The contents and frequency of publication of the Directory shall be specified by the Governing Council.

22.0    REGIONAL (STATE / LOCAL CITY CENTRES) & STUDENT CHAPTERS

22.1    The Governing Council may, if considered expedient, establish Regional Centres of the Association named after a territory, district or town in which it is formed. Student chapters may be established and suitably named in any recognized technical university/institution offering civil/structural engineering degree.

22.2    The Governing Council shall specify the norms for the establishment and running of the Regional Centres and student chapters.

22.3    No Regional Centre or the Student Chapter of the Association shall be formed except by a resolution of the Governing Council.

22.4    All members, corporate or non-corporate, of the Association resident within the area covered by a Regional Centre shall, ipso facto be members of that Centre

23.0    NOTICES

23.1    A notice may be served by the Association upon any member, either personally or sending it by posting a prepaid letter addressed to such member at his/her registered address as appearing in the register of members.

23.2    A notice served or sent by post/courier service shall be deemed to have been effectively served not later than 48 hours after the same shall has been posted, and shall be sufficient proof that the notice has been served.

23.3    Twenty-one days notice shall be given in writing of every Annual General Meeting  and Extraordinary General Meeting (exclusive both of the day on which the notice is given and of the day fixed for  the meeting) specifying the place, date and time of the meeting, to every  member entitled to receive such notice.

23.4    The accidental omission to give notice of a meeting to, or non-receipt of such notice by any member shall not invalidate any resolution passed at the meeting or proceedings of such meeting.

24.0    INDEMNITY

24.1    Each member of the Governing Council and each member of the Association shall be accountable in respect of his/her own acts only, and shall not be accountable for any acts done or authorized to which he/she shall not have expressly assented, and no member shall incur any personal liability in respect of any loss or damage incurred through any act done, in good faith for the benefit of the Association, although in excess of his/her legal powers.

24.2    Each member of the Association and it’s officers shall be indemnified out of the funds and property of the Association from and against all costs, charges, damages and expenses which they or any of them shall sustain by reason of their accepting office or acting in execution of the duties or powers imposed upon or given to them by the Memorandum or Bye-laws of the Association.

25.0    EDUCATION, EXAMINATIONS & ACCREDITATION

The Association shall organize/conduct seminars, initial and continuing education programmes and confer due accreditation to the participants on evaluation of the annual reporting by the member [see Clause 6.1(c)]. The Association shall also cause such examinations to be held at such times and in such subjects as may be specified in the Bye-laws for the time being of the Association. The Governing Council shall frame the Rules and Regulations for the conduct of the Association examinations and the IPD/CPD reporting formats.

26.0    AMENDMENTS

26.1    Any amendment in the Memorandum, Bye-laws, Rules & Regulations shall be carried out in conformity with Section 12 & 12A of the Societies Registration Act, 1860, as applicable to National Capital Territory of Delhi.

26.2    All amendments shall be approved by Corporate Members of the Association at an Extraordinary General Meeting.

27.0    DISSOLUTION

If the Association needs to be dissolved, it shall be dissolved as per provisions laid down under Section 13 & 14 of the Societies Registration Act, 1860.

28.0    LEGAL PROCEEDINGS

The Association may sue and/or be sued in the name of President as per provisions laid down under Section 6 of the Societies Registration Act, 1860, as applicable to the National Capital Territory of Delhi.

29.0    APPLICATION OF THE ACT

All the provisions under all Sections of the Societies Registration Act, 1860, as applicable to National Capital Territory of Delhi shall be applicable to the Association.